Protocol Handling of Photos & Media Material at WWIRC

With this protocol the Wassenaar Warriors International Rugby Club (WWIRC) wishes to make a positive contribution to the awareness of the use of photos & other materials shared through media channels. Through this protocol we wish to establish some guidelines and rules.

This protocol applies when WWIRC itself posts photos or visual material on the website, in newsletters and on social media, for example,  Facebook, Twitter, Instagram and Flickr. It also applies when people post on the social media accounts of WWIRC.

General rules

Respect for each other is of utmost importance in the sport of rugby. The values and norms associated with daily life and/or in sport apply to the use of visual material. The guiding principle is: what is applicable off-line, is also applicable on-line.

  • Visual material should not show children in situations that could be considered offensive.
  • During all activities in which WWIRC participates, photo and video recordings can be made by members and/or other people present, including the press. Trainings and competitions take place in public spaces and as such WWIRC cannot prohibit the making of recordings and their subsequent use/distribution.
  • For recordings intended for or used for publication on our own website and WWIRC's corporate social media channels, no separate permission is asked from those involved for each recording. Members and/or parents/guardians of members who have a general objection against the publication of photographs of their children can make this known by e-mail when registering. This objection can also be revoked. If a member or parent/guardian of a member objects to specific photos, the photos will be removed in consultation with this person. Please contact us via
  • A head coach and/or assistant coaches may ask to make film recordings of his/her team for the purpose of improving performance. The complete recordings will only be made available to the persons designated by the head coach and/or assistant coaches. However, portions of the recordings may be used for the website/social media.
  • The rights of the photos are with WWIRC. If you provide WWIRC with a photo, you are giving WWIRC the right to use this image or recording, unless explicitly agreed and recorded otherwise.
  • WWIRC are not responsible for the posting of visual material on Instagram/Facebook accounts of (parents of) players.

Social media

Social media has become an integral part of our society. Sharing information through social media is fast and efficient, and can contribute positively to the awareness of WWIRC, strengthening  the bond between the club and its members.

This protocol is intended for the administrators of the WWIRC social media. Content creators are active members or volunteers who publish content on the WWIRC social media accounts. WWIRC asks that all content creators are aware of and act in accordance with this protocol. As follows:

  • Content creators must not publish confidential information on social media.
  • Content creators do not enter into a discussion with a member, parent or other stakeholder of WWIRC via social media.
  • Content creators are aware that publication of images or content on social media outs this into the public domain.
  • Content creators must take into account legal copyright, image and citation rights. It is prohibited to publish other people's work without the permission of the creator. Violation of these rules can result in a fine for WWIRC. WWIRC reserves the right to recover any damages and costs from the content creator in case of negligence (even when unintentional).
  • Content creators know that WWIRC website is always the leading means of communication. External media, associations and WWIRC stakeholders follow the website. Content creators will therefore not post conflicting information .
  • When in doubt about a publication, content creators will seek contact with

Please remember....

  • Social media operates 'real time'. A message is immediately online (in the public domain) at the push of a button.
  • You cannot always accurately anticipate what impact your social media “post” will have. For example, something that you think is funny may not be funny for the recipient, stakeholders or the general public. When in doubt, don’t post and if you have second thoughts about a posting always check whether your messaging has been well received.
  • Online information may be online forever. It is difficult to remove content after it has been posted.